Project Coordinator – College of Health Sciences

ABOUT PEABODY HEALTH PHILANTHROPIES (PHP)

Peabody Health Philanthropies (PHP) is a San Francisco, California based 501c3 founded in 2023 by John and Camellia Peabody.  PHP’s vison is to use its IP copyrighted tool to help build a world where access to consistent, high-quality, healthcare is equally available to everyone. PHP’s mission is to improve the quality of healthcare by using scientifically validated patient simulations to serially measure and standardize healthcare practice, lower the cost of care, and improve patient outcomes in low-and-middle-income-countries (LMIC).

Since 2023, PHP has partnered with VinUni in a very successful and burgeoning quality improvement project.  In less than 2 years, our shared success has created an exciting opportunity to expand this work to more doctors and more facilities throughout Vietnam. 

In our partnership, VinUni and PHP, under Ministry of Health oversite, seek to improve the quality of clinical care in the private VinMec hospital system and public healthcare system throughout Vietnam. Here in, Vietnam PHP and VinUni have had great success starting with 100% participation in the VinMec hospitals, resulting in measurable and significant improvements in clinical decision making and a focus on reduction of costs throughout the hospital systems.  In each participating site, we have measured improvement in case scores which translate to improved quality of care.

While the private sector is core to PHP’s vision of better healthcare in Vietnam, PHP, is deeply committed to improving the care of the poor, those living in rural areas, and those with limited access to the highest quality of care.  This is why we are expanding our project to include public hospitals and facilities who care for the poor and underserved.

POSITION DESCRIPTIONS

The Project Coordinator will report directly to the Project Manager, works daily with the project sponsors and with the project manager is a primary liaison with the technical and operational teams.  They will play a key role in ensuring the successful implementation of the EQIS project. They will be responsible for coordinating day-to-day project activities and serving as the primary liaison between VinUniversity’s Project Management Unit, project partners, and relevant internal departments. The role ensures effective communication, timely execution, and overall project efficiency.

KEY RESPONSIBILITIES

• Coordinate daily project activities to ensure timely, efficient, and high-quality implementation
• Review and provide editorial support for clinical simulation cases developed for the EQIS platform
• Provide administrative and logistical support for project activities, including site visits, meetings, training sessions, and dissemination workshops
• Support data collection, data cleaning, basic data analysis, and data presentations.
• Contribute and prepare internal and external reports and other items for dissemination project summaries.
• Prepare, format, and translate project documents and communication materials
• Provide technical and helpline support in real time to participants during EQIS implementation rounds
• Collaborate with the IT team to troubleshoot issues and enhance the EQIS platform
• Organize and maintain project files, deliverables, and communications using tools such as SharePoint and Google Drive
• Assist with procurement processes, manage project reimbursements, and monitor project inventory and supplies
• Design and produce advocacy and communication materials, including web materials, brochures, briefs, and fact sheets
• Support the PHP co-founders, in all aspects, across time zones, including weekly meetings, governance and liaison meetings, travel logistics, invoicing and reimbursements
• Perform other tasks as assigned by the Project Manager to support overall project success

KEY SELECTION CRITERIA

• Requires a minimum of a graduate degree in any field related to health, a medical degree is ideal but not required.
• Background and a strong interest in clinical medicine with post graduate clinical experience is a strong advantage.
• At least 2 years of experience working on health-related or training projects; prior experience with research or donor-funded projects is highly desirable.
• Solid understanding of research methodologies, data cleaning, and basic data analysis techniques
• Proven ability to support or lead the development of reports, presentations, and project documentation
• Strong organizational and time management skills, with keen attention to detail and the ability to manage multiple priorities effectively
• Excellent interpersonal, written, and verbal communication skills in both English and Vietnamese
• Strong analytical and problem-solving skills, with the ability to synthesize complex information to support decision-making
• Demonstrated ability to work independently and collaboratively in a fast-paced and dynamic environment
• High level of integrity and discretion when handling confidential or sensitive information
• Proficiency in Microsoft Office Suite, Google Workspace, and data analysis tools such as Excel, SPSS, STATA, or equivalent
• Experience with cloud-based collaboration tools such as SharePoint and Google Drive is a plus
• Willingness to travel to project sites as needed

ENGLISH PROFICIENCY

English is the language of teaching and communication at PHP and VinUniversity. For this role, the candidate needs to have excellent written and verbal communication skills in English.

COMPENSATION

The salary is competitive and commensurate with qualifications and experience.

HOW TO APPLY

To apply, please send (1) a CV, (2) a statement of interest to both Project Manager (duong.dtt@vinuni.edu.vn) and Project Coordinator (dung.ntt@vinuni.edu.vn).